Signing documents is something we all have to do, whether it’s for legal agreements, tax forms, or even getting a new job.

But technology has made this process so much easier. Remember the days when signing a document meant printing it out, signing it with a pen, and then figuring out how to send it back?

Well, those days are pretty much behind us. Now, you can sign and return documents directly from your computer or even your phone.

So, when you receive a document via email, you’ve got two main options: you can either go the traditional route with pen and paper or take advantage of digital e-signature solutions.

But which method should you choose? And how can you sign and send the document back in the quickest, easiest way possible?

If these questions are on your mind, you’re in the right place. In this guide, we’ll break down both options for you, helping you figure out which method suits your needs best.

Traditional vs. Digital: Which Way Should You Sign Documents Sent by Email?

When it comes to figuring out how to sign a document in an email, you have two main options: sticking with the traditional pen-and-paper method or going with the more modern digital approach.

Let’s take a closer look at both to see which might be the best fit for you.

The Traditional Approach: Pen & Paper

The traditional way of signing a document involves printing it out, signing it with a pen, and then either scanning or photographing it to send it back. This method has been around forever, so it feels familiar and straightforward. There’s something satisfying about putting your signature on paper—it feels official and tangible.

But let’s be honest, this method has its drawbacks. You need access to a printer and a scanner or a good camera to get a clear image.

Plus, it can take a bit of time to go through all the steps, especially if the document is multiple pages long. So, while this method works, it can be a bit of a hassle.

Going Digital: The Ease of Electronic Signatures

On the other hand, there’s the digital route, which has become increasingly popular. This method allows you to sign documents online directly from your computer, tablet, or smartphone without needing to print or scan anything.

With tools like electronic signature software, you can think of Fresh Proposals,  which can easily sign and send documents online.

The biggest benefit of using electronic signature here is convenience. You can sign and return a document in just a few clicks, no matter where you are. It’s fast, easy, and especially useful if you’re working remotely or on the go.

Plus, most digital signature methods are legally recognized, so you don’t have to worry about the validity of your e-signature online.

Which Signing Method Is Right for You?

So, which method should you choose? 

It really depends on your situation. 

If you enjoy the tangible feel of pen on paper and don’t mind the extra steps, the traditional method might be just fine. 

However, if you’re looking for speed, efficiency, and a way to keep things paperless, going digital is likely your best bet. 

In this increasingly remote world, the digital method is often the best choice for most people. It saves time, reduces hassle, and helps you stay organized. 

Whether you’re using an online signature generator or learning how to create an electronic signature, choosing the right method to how to sign documents online makes all the difference.

How to Sign a Document in an Email using Fresh Proposals

• Sign Up for Fresh Proposals: Get started by creating your Fresh Proposals account. Fresh Proposals simplifies the entire signing process, from collecting consent to securely delivering and storing your e-signed documents. 
• Choose the Document You Need to Sign: Select a proposal, contract, or agreement from our wide range of templates. Customise the template to suit your needs and add your electronic signature before hitting the “send” button.
• Create Your Electronic Signature: Watch our quick video tutorial to learn how to easily add a signature to your proposal. You can also adjust the color, border, and size of your signature to match your preferences.

How to Create an Electronic Signature

Fresh Proposals offers several simple ways to create your electronic signature. Here are your options:

Option 1: Upload a Signature Image

Take a photo of your handwritten signature and upload it to your Fresh Proposals account. It will be converted into a .png file that you can place over the signature line in your document.

Option 2: Draw with Your Cursor

Use your mouse or touchpad to create a unique electronic signature by dragging the cursor across the screen.

Option 3: Type Your Signature

This is the quickest method. Simply type your name, and Fresh Proposals will let you choose a font that closely resembles your handwritten signature.

 

Why Fresh Proposals Is Your Go-To for Signing Online Document 

When it comes to signing documents online, you want a tool that’s not just easy to use but also reliable, secure and gives various types of e signatures to choose from. That’s where Fresh Proposals come in. Let’s dive into why it’s the perfect choice for getting your documents signed without the hassle.

1. It Is Secured 

When you’re handling important documents, security isn’t something you can compromise on.

Current e-signature users (83%) report increased security as the most common benefit of the technology. [1]

With Fresh Proposals, you don’t have to worry. The platform uses advanced encryption to keep your documents and signatures safe from prying eyes.

This means that every document you send or receive is securely protected throughout the entire process.

2. Quick and Convenient 

We all know that time is money, and Fresh Proposals is here to help you save both. Instead of dealing with the old-school hassle of printing, signing, scanning, and emailing documents, you can get everything done in just a few clicks.

Whether you’re at your desk, on your couch, or out and about, Fresh Proposals lets you sign documents right from your computer, tablet, or smartphone.

3. Customizable Signing Experience 

With Fresh Proposals, you’re not limited to a cookie-cutter approach. It gives you the flexibility to tailor the signing process exactly how you need it.

Whether you want to add signature fields, initials, or any other important details, you can easily place them wherever they’re needed in the document. This personalized touch not only makes the signing process smoother but also adds a level of professionalism that stands out.

4. Seamless Integration with Your Workflow 

Fresh Proposals isn’t just another tool to add to your list—it’s designed to work hand-in-hand with the tools you’re already using. 

Whether you’re managing contacts in your CRM, keeping projects on track with your project management software, or storing files in the cloud, Fresh Proposals seamlessly connects with these platforms. 

This means you don’t have to juggle between different apps or waste time copying and pasting information. Instead, everything flows together smoothly, making your signing process faster, more efficient, and less of a hassle. It’s like adding a helpful assistant to your team who makes sure everything is in sync.

5. Keep Track of Everything Need to know 

Ever found yourself wondering when a document was signed or who exactly signed it? 

Fresh Proposals make it easy to stay in the loop. With its tracking and notification features, you’ll always know the status of your documents. 

Whether you’re managing multiple signatures or just keeping tabs on a single contract, Fresh Proposals ensures you’re never left in the dark.

In a nutshell, Fresh Proposals takes the hassle out of signing online documents. It’s not just fast and secure—it’s also designed to fit seamlessly into your workflow. If you’re looking to simplify your document signing process, Fresh Proposals is the tool you can rely on.

Conclusion

Wrapping up, signing documents sent by email doesn’t have to be a chore. Whether you prefer the traditional route or you’re ready to embrace the ease of digital signatures, the key is finding a method that suits your needs.

Still on the fence about whether Fresh Proposals is the best choice? Let me make it easy for you.

When it comes to signing documents sent by email, Fresh Proposals ticks all the boxes. It’s not just about convenience—though signing with just a few clicks is a huge plus—it’s about making sure your documents are secure, legally binding, and sent off without a hitch. With Fresh Proposals, you get all that in a platform that’s designed to be user-friendly, whether you’re tech-savvy or not.

So next time you need to sign a document sent by email, give Fresh Proposals a try. It’s the smart, modern solution that fits perfectly into your busy life.

Reference

[1] Statistics