Best SEO Proposal Software


Win Prospects Over SEO Proposal. Make Your Client Says YES!


200 %

Jump in Conversion Rate

40 %

Increase in Revenue

You’re a SEO Ninja But Struggling to Convert More Business?

You’ve got skills to top rank keywords for websites. Congratulations. Having great SEO skill is critical for your business to succeed but equally important is to convert new clients. If you are unable to convert new clients, it boils down to few things 

Convert More SEO Business



What’s Wrong?



I don’t have enough prospects identified, leads funnelled (That’s different problem to solve but you can check the solution).

Take a look at prospecting vs lead generation
2 Unable to get our prospects interested in our SEO service You need to articulate your skills, experiences and present your SEO service offering in a way which beats competition
3 We are not even sure if our prospects find our offer impressive enough to engage Because you have no idea if prospects have even looked at your offer, or s/he has seen to what extend
 4  It takes pretty longer to close prospects &  it is not predictable  Clearly, you are shooting in dark and hoping for result. You need better sales intelligence and smart follow up system


How Does SEO Agency Typically Go About Managing Sales Proposals? 




Typical Approach


1 Got an inquiry & possibly a meeting/ call with prospect and client expects you to send a formal proposal. And you are blank. You hold internal meeting & you’ve to start from scratch.
2 You start writing a new proposal from scratch and start putting things together like SEO audit, backlink analysis, your expertise, project timeline, cost-pricing, etc,  There is no perfect pitch, yet. The best is always scattered in parts across proposals e.g. cover letter in one, SEO approach / SoW in other, About Us, Pricing, case studies, cover page, etc
3 You go back to sales team to gather input and feedback specific to client’s requirement and review on initial proposal summary/ draft, MS Word files keep circulating You keep sending files back and forth, creates confusion; you end up setting up a meeting. Gathering input/ review over email, spreadsheet is a thing of past-decades. Don’t lose precious time.
 4 You keep iterating with proposal design with Adobe specialist. Oh wait, if you are small shop SEO, you may not even have a dedicated (or even shared) design tools specialist at your company. Beautifully designed proposal, makes a lasting impression. However it needs professional designer with special skills. Unavailability of designer makes it harder for your proposal to stand out.
5 After myriad of revisions, you export another version as proposal PDF and email it to the client Proposal attachments? 8MB, 10MB. Seriously? Why block/oversize client inbox when proposal can be emailed as a link?
6 You follow up with client, asking him if s/he “Received / Checked” the proposal Again, you are shooting in the dark. Lack sales intelligence is stopping your business growth. Your competitors may be already riding on it some other way may be close to ‘closing the deal’.
7 Client replies and asks you to change to pricing, timeline or SEO SoW, ToS You run back & search for your last version of MS Word file. Try changing as per client request. Oops, document alignment gone for a toss. You end up spending even more time.
8 Finally client agrees to your proposal. Congratulations, you got a SEO project to work on. The wait for the formal document begins.
 9 You sign on the paper, send your signed copy as attachment, mail 2 copies Yes, age old formal way. You got more stuff involved.. You print the proposal on fine paper, sign it by sales VP/ Director/ Owner. Scan it and again send big fat attachment file.
10 Follow up with client to sign the proposal and send it back across Here is the funny part. You think ALL IS SET but it isn’t. Client has still not looked at your email, yet? No idea? More follow up.
 11 You put those stapled pages to folders and push in a drawer Somehow client agrees & gets things printed, signs it, scans it and email + mail one copy back to you.

Wait, what about proposals which are not accepted?

“Hmm, we don’t know much really.”

 There is on single dashboard to view what’s happening with all proposals, which stage they are at, revenue targets, etc.



So, The Biggest Pain Points for SEO Consultants, Agencies?

Here are the challenges in managing sales proposal for SEO services,


You start creating proposals when your clients expect a formal proposal. So you run against the deadline to submit new proposals. It sucks lot of time, stops you from doing other important work. It is the opportunity-cost of you end up paying for your ‘lack of preparedness‘.



Too many emails, too many files, too many versions of proposals. You’re lost again in the whole chaos and possibly missed out on impressing your prospect with killer cover page, welcome letter/ summary, credible work profile, skills, no-nonsense pricing, etc.



The biggest of all is, lack of insights into whether and how prospects have engaged with your proposals. Do you know what is the most opportune time to call your prospect? When prospect finds two/three proposals are comparable, how do you present yourself as most reliable, cost-effective and responsive SEO agency?



If you keep relying on age old tools and techniques to do business, you are loosing previous time as well as business. The world of MS Word, Excel, PPT, PDF, emails attachment is not automated. If it is not tuned to impress your client, do smart follow up to engage your prospect, how will your business sustain or grow?


Why SEO Consultants, Agencies Need Proposal Software?

In one line.



For those looking for more description or points.

You need proposal software to be more productive. Use disruptive technology to your advantage. Gone are the days of using Microsoft Word files converted to heavy PDF of your business sales proposals.


  • Use of ready to use, professionally designed proposal templates
  • Use of interactive quotation (so that clients can change things for themselves)
  • Use of electronic signature to get your clients to sign legally binding documents faster
  • Single platform for proposal teams to collaborate, review proposals
  • Dashboard for management to view a single source of truth about all proposals in different states

Here’s a post for you to continue reading more about reasons to use a proposal software 

Also, continued to read more about proposal management software.


Try Fresh Proposals: Best SEO Proposal Software


Outsmart Your Competitors and Close More Deals Over SEO Proposal


Send Proposals Instantly

Use professionally designed SEO proposal template. Proposal templates are 100% customizable. With proposal template in hand, you can send proposal to new prospect in a matter of minutes.

SEO Proposal Software - Send Proposals Instantly

Send it & Forget till You Get Advance

Really. That’s the kind of sales automation we would like you to have. Once you send a proposal to client, Fresh Proposals will do smart follow up for prospect to accept & sign your proposal. 

Proposal Software for SEO Agencies - Proposal Accepted Advance Paid

Be Proactive & Close Deals Faster

All right, sometimes you want to be more proactive and take the wheel. Absolutely, why not. Looking at the insights of how prospect has engaged with your proposal, you can seize the opportune moment and offer the best deal.

Proposal Software for SEO - Use Insights for Proactive Follow up

Make Your Client Feel “I Got This”

Use interactive quotation to present the pricing options. Since client can choose right options, change quantity by himself, s/he feels s/he is in control of the pricing, say “I got this”.

Proposal Tool for SEO Agencies - Send Interactive Quote for Clients

Go Online, Feel The Peace of Mind

As you send proposal online, client can view and choose desired pricing options. Save everyone from the hassle of signing proposals physically, as client can accept and signatories can sign the proposal online. Proposals signed online are legally binding. You have a PEACE of mind.

Proposal Software for SEO Agency - Online Signature

Stay On Top Of Your Sales Proposals

With so many proposals sent to multiple clients, it can get chaotic. Don’t worry. Single dashboard in Fresh Proposals enable you to track status of all proposals at once. You can predict your revenue better, plan/work better as you know those proposals, who’ve accepted, whom to follow, where to stop, etc.

Proposal Software for SEO Consulting - Track All Proposals in Dashboarde

Outsmart Your Competition, Always

While converting a sales deal, every small details count. With professionally designed proposal templates, interactive proposals, seamless collaboration/review, online signature, smart follow up coupled with proposal insights will give you edge over your competitors, always.

Proposal Tool for SEO - Outsmart Competition, Win More Business

Advantages of Proposal Software

Welcome to Pro League: More Acceptance Rate

Create proposals using Fresh Proposals to impress prospects with your convincing offer. Better collaboration, content curation, quick responses will make your client to close the deal with you.

No More Manual, Labour Activities

Save time Using Templates, Content Library: Get your  proposal in front of your prospects quickly so that you can grab the next project. Pick this ready to use polished proposal template, customize it, use finest content from content library. It is way faster than before.

Advantages of Proposal Templates - 100% Editable

Leverage Insights to Prospect's Engagement

No more case of a dormant proposals. Know when and how prospect engaged with your proposal. Sales team can use these insights to connect/ re-connect with your prospect improving closure rate

Advantages of Proposal Templates - Clear Structure

No More Final Proposal V21.Docx

Seriously, how many documents and emails keep floating around. And reviewing changes, approval just get chaotic. Use simple online Fresh and everyone will refer to same proposal

Advantages of Proposal Templates  - Interactive Quotation / Pricing

Say Cheese: Online Proposal, Quote, Sign & Acceptance

Online proposal design is only limited by your imagination. The ability for your clients to view & update quote (depends how you’d like to limit it) is innovative, acceptance with online signature is a cool thing (and legally valid as well).

Advantages of Proposal Templates  - Interactive Quotation / Pricing

It Is Secure, Available, Reliable (and Exportable)

Fresh Proposals software is online, hosted in cloud. It is secure like online banking transaction, remain available at all locations, 99% of the time. What’s more, you can also save proposals as PDF files.

Check The Awesome Proposal Templates

Graphic Design Proposal Template

Architecture Proposal Template

Architecture firms can use this free proposal template to pitch their architectural services, expertise, experience and convince their prospects to sign the deal.

Graphic Design Proposal Template

IT Services Proposal Template

IT services firms and IT consulting companies can use this free proposal template to pitch their IT services, consulting expertise and convince their prospects to sign the deal.

Project Management Proposal Template

Project Management Proposal Template

Project management professionals and consulting firms can use this proposal template to pitch their services and offer customized quote to convert new clients, retain existing customers and close deals faster

Accounting Proposal Template

Accounting Taxation Proposal Template

Free sample of accounting proposal template. Customise your services, quote, retainer terms, contracting terms of accounting, tax services along with online signature for clients to accept proposals.

Consulting Proposal Template

Consulting Proposal Template

Free example of consulting proposal template. Customise quote, retainer terms, contracting terms of consulting and online signature

Coworking Space Proposal Template

Coworking Space Proposal Template

Firms offering coworking space can have this perfect proposal template to showcase various workplace options available, simple pricing. You can really impress prospective clients with this proposal template.

SEO Proposal Template

SEO Proposal Template

SEO Experts, unleash your power with this SEO proposal template to pitch your expertise, services you offer. Share interactive quotation, way to sign proposal online and win new projects

Branding Proposal Template

Branding Proposal Template

If you already know how to build and grow a brand. Why not take your own brand to next level in front of your prospective clients? This branding proposal template can help you convince your client to seal the deal with you.

Photography Proposal Template

Photography Proposal Template

Photographers who frequently engage with corporates can use this free sample of photography proposal template to offer service, present portfolio and customise quotes to crack new corporate deals. 

Digital Marketing Proposal Template

Digital Marketing Proposal Template

Are you living digital marketing day and night? Let your prospective client know that you ar eth best in what you do. Use this digital marketing proposal template and win them over.

Website Design Proposal Template

Website Design Proposal Template

Website development agencies can use this free proposal template to pitch their website design services and convince their prospects to close more deals.

Consulting Proposal Template

Legal Services Proposal Template

Free example of legal services proposal template. Pitch your legal services, terms of services, offer customise quote along with online signature to close the deal.

Google Adwords Proposal Template

Google Adwords Proposal Template

Free example of Google Adwords PPC proposal template. Pitch your PPC services, terms of services, offer customise quote along with online signature to close the deal.


Send Professionally Designed Proposals. Clients Will Readily Prefer of You

Photography Proposal Template

100 % Customizable Template

Though this template is professionally designed, it is 100 % customizable. You can modify its design, fonts, images as well as content as you would like.

Corporate Photography Proposal Template - Portfolio

Show Your Best Work

Include your portfolio of photoshoots, images as well as videos in your proposal. Let your prospect/ client experience your capabilities, skills better

Corporate Photography Proposal Template - Quote

Interactive Quote

One time fees or recurring / hourly pricing; no worry. Simply include your fees item and let your prospect change quantity or select option things.

Corporate Photography Proposal Template - Online Editor

Drag-n-Drop Content Editor

You have lot more flexibility and superior control how your proposal is going to look like. You can drag-drop desired content using online editor.

Corporate Photography Proposal Template - Get Prospects Insights

Track Prospect Insights

Know exactly how your prospective client is interactive with your proposals. Use these insights to smartly convert your prospects into customers.

Corporate Photography Proposal Template - Online Signature

Online Signature, Acceptance

Be that forward looking vendor who uses cutting edge tools and technologies. You will be sending proposal that your clients can sign online.


Start Converting Prospects Today

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