Project Proposal Creation Challenges
What are the qualities of a stellar project proposal?
So, what really makes a project proposal genuinely outstanding. Here are the four characteristics of an excellent project proposal:
- Clear: A great proposal is well-structured, well organized, and well-written in an easy-to-understand language.
- Captivating: A good project proposal immediately captures the interest of the audience.
- Concise: It should be as brief as possible
- Convincing: A winning project proposal persuades stakeholders that the project is providing value.
Steps to follow for creating a project proposal
Prepare an executive summary
Begin by describing how the particular process would work if the problem (you identified) didn’t exist at all. And while doing that you should ensure to show them how well you’ve understood their business, their challenges, and their needs, and make them feel assured that you are one with whom they’ll feel most comfortable working.
Give them proof that you can solve a problem
Now that you’ve addressed what the problem is and why the problem is so important, it’s time to convey your value proposition.
Rather than explaining who you are, what you do – which can end up being rather a dull reading experience – think about your values and how will they make a difference to your client.
Offer them a solution
In this section, give them a rough outline or a sketch of a proposed solution to the problem they are facing. Layout the process that you’ll follow, state your objectives, explain why this solution will work. your key responsibilities so the client will know what to expect.
Provide a cost estimate
The cost of your engagement is the most essential and delicate part of your proposal. The costing must be thorough enough for a potential client to understand your estimates but not so complex that it takes the attention away from the important concerns.
Project Proposal Creation Challenges
A project proposal creation is a kind of process that demands a well-developed approach and a thorough investigation before submitting the document to the prospective client.
Here are the common project proposal creation challenges you and your sales team face and how you can overcome those challenges by avoiding a few mistakes in project proposal writing.
1. Too many versions of project proposals
You have to keep requesting information from multiple teams in order to fill out the proposal.
2. No central library
Not having a central hub for standard marketing collateral such as logo, images, best-written piece/well crafted ‘About Us’, Why Us’ ‘pricing/investment’ and likewise branding stuff and every time you have to search through folders and email marketing tools.
3. Delay in review and approvals
Then there are challenges related to review and approval. Reviewers and approvers get plenty of files and versions of those files to look and they are in a puzzle to figure out which file to take up.
4. No transparency
The proposal owner can not easily know who has reviewed and approved the proposal internally and have to keep following with stakeholders before sending the final proposal to a client; thus spending even more time because of no transparency.