What is a project proposal?
A project proposal is a document that usually provides a comprehensive overview of the tasks involved in a prospective project. It’s a formal way of presenting the activities/work before a project begins.
How to create a project proposal? An ideal project proposal template includes information about the following,
- Details about your company, what do you do, etc
- Your company’s expertise
- What is the client’s problem and how will you solve those
- The timeline and objectives
- The budget of the project
- Terms on services
What is the purpose of a project proposal?
This important document has two purposes:
- To persuade the reader that your project services are valuable for their business.
- To persuade the reader that your company is the one for the job.
You can use a project proposal any time when you want to get a new client or if you have an existing client that wants a new set of project services from your company.
So, to ensure your business remains competitive and effective, you need to craft a project proposal that follows the checklist, is well organized, concise, and contains all the relevant details the prospect needs.
Business owners normally ask for multiple proposals from multiple companies to decide which one is the best fit for their project needs. Project proposal helps business owners shortlist, decide, and even in some cases award work to a specific firm.
Why should you use a template for your project proposal?
More than having some ready language, the project proposal template helps you set the
- Clear structure to your proposal that is easy for your prospect to navigate your understanding of the client’s problem, your proposition, approach, capabilities, timeline, showcase other work and quotation,
- The right tone that makes easy for your prospect to see that you are already involved with him/her to solve the problem
- The right visuals enable the prospect to subconsciously engage you for the next stage.
Explore more benefits of using a template for project proposal
5 things to consider before choosing a project proposal template
Customizing your project proposal is a convenient way to show your prospect that you understand them. The more you tailor your proposal, the more it will be effective and convincing.
That’s why it is advisable to use the RIGHT project proposal template to create a sales document. The right project proposal template will not only help you hit the right targets it will also help you save a lot of time and most importantly it will ensure consistency. Here are all the things that you must tick off before you select a project proposal template,
How long should a project proposal template be?
There is one thing you need to keep in mind while developing a project proposal template that it should be long enough to get to the main points such as who is proposing what and how they can solve the problem. At the same time, it should be concise enough to hold the reader’s attention.
The length of each type of project proposal also depends on who is reviewing it,
If there is only one decision-maker with whom you’ve had the discussion on the problem prior to submitting a proposal you can keep it short.
If your business proposal is being read by a panel of decision-makers and you haven’t got a chance to communicate with each of them, then you can explain each section of your proposal in detail.
How do you make your project proposal template stand out?
By adding visuals to your project proposals.
A wordy and unattractive project proposal can be a real turn-off to your prospective clients. It can send a message that you didn’t care enough to make your proposal look good.
Types of Visual Elements You Can Include in Your Project Proposal
- Graphs and charts
- Brand logo
Common challenges faced when developing a project proposal template
Are you facing challenges in developing a project proposal template? Deadline is approaching fast and you are not sure how to start writing the proposal?
Here are the challenges you and your sales team faces when developing a project proposal template
- You have to keep requesting information from multiple teams
- Every single proposal. ‘writer/contributor/reviewer’ involved in the process of proposal creation, continues creating his/her own version of the project proposal.
- No central hub for standard marketing collateral such as logo, images, best-written piece/well crafted ‘About Us’, Why Us’ and ‘pricing/investment’.
- There are challenges related to review and approval.
FREQUENTLY ASKED QUESTIONS
Is your project proposal customizable?
Can clients sign the project proposal online?
Does it offer interactive pricing?
Can I export or save this project proposal as PDF?
Can I add images, videos in a project proposal?
Does your project proposal also include a contract?
Advantages of Proposal Templates
Make The Best First Impression: Hook Them Up
When your client receives your proposal, they would want to open it right away. Use this free proposal template to get the reactions like, “Wow”, “Cool”, “These guys are impressive”
Ready to Use Templates : Save Time
Get your proposal in front of your prospects quickly so that you don’t lose the next business. Pick this ready to use polished proposal template and outrank your competitors. No more struggling with proposal pieces.
100% Customizable: Make It Your Thing
These templates are 100% editable and customizable. Pick your free proposal template and customize it to suit your brand. The sections, text, color, images everything can be changed.
Clean Structure: Easy Navigation
With clean structure in your proposal, you can make it super easy for your clients to uncover, understand your proposal better. Clear structure helps your clients to set their expectations, right from the beginning.
Interactive Quotation / Pricing
This proposal template has interactive quotation; meaning if you want, client can change quantity, select/deselect services and s/he can check final total (again configurable) along with applicable taxes & discounts
Download and Save as PDF
Would you ever need proposals in Microsoft Word format? I doubt. With online editor, tracking for proposal, you are better off with Fresh Proposals software. You can also download proposal PDF file.
LEARN MORE ABOUT HOW WE'RE CHANGING THE WAY SALES PROPOSAL WORK?