Certify Documents with Electronic Signature-

Electronic Signature Certificate

Legitimacy of e-signatures

Is electronic signature legally binding? So the short is the answer is yes, they are. And the long answer is different countries have different laws for it. 

In the United States, Uniform Electronic Transaction Act (UETA) states that electronic signatures are legal only if all parties have agreed to conduct the transaction electronically.  

Similar legislation exists in the European Union under electronic, Identification, Authentication, and trust Services (eIDAS). eIDAS makes sure that each type of e-sign is acceptable as evidence in European Union Courts and shall not be deprived of its legal effect merely because it is in electronic form.

This means, choosing an electronic signature won’t harm your organization from a legal standpoint. However, for an electronic signature to be legally valid, it must fulfill the following conditions:

  • It should provide a definite intent to sign or a clear option to opt-out
  • It demands that you give consent before signing.
  • It attributes the signature clearly. This could include an email trail or record, IP address, or the time of the signature.
  • The signature must be directly connected or associated with the document.

When you satisfy these requirements your e-signature will be legally binding.

Why you should adopt an electronic signature?

eSignature will not only open the way for the paperless solution but it’ll also make the process more productive, save your time and money.

Here are 4 important reasons why considering e-signature is a good idea for your business:

Fast Turnaround

Physical sign-off comes with its own struggle of sending the document to one individual, get print, sign, and scan, sending the same document to the next individual, and then again repeating the process down the line

Thanks to electronic signature, you can get any contracts and proposals signed off almost instantly, by using tables, mobiles or computers with a click of a button. As a result, you save time. 

Cost Saving

With electronic signature printing and sending a paper, documents are unnecessary. Therefore printing and shipping costs will automatically go down. Daily expenses for printing and shipping may not be huge but over a year such cost can really add up. 

Workflow Efficiency

With electronic signature managing and tracking the sales proposals become easier and faster. With a lesser delay, it ensures better workflow efficiency. They also make it easier to organize the information and documents, as there isn’t any physical paper to search through. 

Enhance Security

Electronic signatures provides robust encryption algorithms so that no third party can access the document without consent. It also reduces other risks, for instance, paper documents can become damaged easily, whereas digital documents with e-signatures are the opposite. 

Handwritten signatures can be forged, or documents can be destroyed or misplaced. But the documents and proposals that are digitally signed, authenticate the identity of the person signing them.

Are electronic signatures legally binding?

The Electronic Sign Act passed by the government, ensures that all e-signed papers are as legally binding as any traditional, ink documents.

 

Is signing documents electronically safe?

In this digital age, it’s not uncommon to sign documents electronically. After all, it’s faster and more efficient than signing with a pen. But is it safe?

In a word, yes. Electronic signatures are just as legally binding as handwritten signatures. And they offer the added benefit of being tamper-evident. Electronic signatures are more secure than handwritten signatures, and they can be easily verified.

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