A engagement letter management software helps save you hours of work it would take creating content for your engagement letter and get the letter signed by both parties.

How to Choose the Best Engagement Letter Software

While engagement letters management tools will be handy for your engagement letter creation process; one should be evaluating software on various parameters. Let me list down few important aspects to look for in online engagement letter software.

1. Ease of getting started
2. Ease of use
3. Team collaboration
4. Automation
5. Ease of client onboarding : eSigning
6. Integrations

6 best engagement letter software in 2022

Here is the list of best engagement letter software.

Fresh Proposals

 

Fresh Proposals has all the tools necessary to create, send, track, sign engagement letters swiftly. It offers engagement letters software features for accounting professionals, legal firms, consulting companies and other agencies to create & send engagement letters in a matter of minutes. It offers pre-made engagement letter templates which you can customize those completely.  With a solid rich-media capable, drop-drop style editor , eSignature and document analytics capabilities, it helps users convert prospective clients  over proposals, engagement letters.

With wide range of business templates, custom fields, reusable section library, integration with tools like Stripe, QuickBooks, Xero, HubSpot, Zapier, Google Drive, Dropbox, Trello, one can automate business process to save time and close more business deals. You can customize logo, URL, emails and minute details which are presented to clients.

Fresh Proposals is used as accounting proposal software as well as tax engagement letter software along with premium templates it offers.

Pricing

It offers 14-days free trial to use the software. It pricing plan starts from $180 per year and offer different plans to meet expectations of varied customer segments.

Practice Ignition

Practice Ignition is one of the early tools designed to help accounting professionals. It offers predesigned flow to create engagement letter, attach company brochure, with fees and signatures without needing any other tool. You can integrate payment gateway in this tool to collect payments from your client. You get multiple options to collect payment e.g. fixed, recurring monthly or yearly. Remember to check about the share a commission/ charge you have to pay when you use Practice Ignition to collect payment from your clients.

Price

Its pricing plan starts $79 per month and goes up to $399 per month depending on number of clients and features in respective plans.

Pandadoc

Pandadoc is also one of the early software offered to generic business users to create, send proposal documents. It can be used to create, send, sign the engagement letters as well. It does offer a drag-drop editor and the elements appear one below another.

Pricing

Pandadoc offers free trial as well as a free plan with limitations. Its paid plan starts from $29 per month and goes higher depending on plan, features. Higher plan also offers paid add-ons.

Docsend

Docsend is bit different in a sense, it allows users upload their document files and add signature blocks to it. It manages revisions of the document, access control however you can not make changes to the existing/uploaded document. You will have to make those changes separately and upload the document again.

Price

Docsend offers free trial and its plan starts $15 per month and goes up to $250 per month depending on the plan and features in it.

Proposify

Proposify offers drag-drop editor with revision control. You can create, customize, send proposals and get those signed without needing any separate tool.

Pricing

Proposify currently does not offer free plan but one can sign up for the free trial and its pricing plan starts from $49 per user per month (paid quarterly); higher plan starts at $590 per month for 10 users.

Qwilr

Qwilr is also an online proposal software with essential editor capabilities.

Price

Qwilr offers a free trial and its plan starts from $35 per user per month paid annually and higher plan is $59 per user per month paid annually.

 

Let’s deliberate and understand the need for an engagement letter software.

Why You Need an Engagement Letter Software

Here are a few important reasons a engagement letter software will be a great addition to your business tools:

Save time and effort

Let’s see how you can save time and efforts with the help of engagement letters software.

Templates

Engagement letters software offer templates and one can create custom template for his own purpose. As the name suggests, template are reusable and it saves a great deal of time. You simply select desired prospect/ client and create an engagement letter. You just need to make desired changes, review generated letter and you are ready to send.

Typically engagement letters software offer placeholder/ variables functionality which not only saves your time but also prevent typo errors. Next time you want to send an engagement letter addressing a client contact, you don’t need to find-all-replace-all client-names. The tool manages it automatically for you.

Collaboration

If you have to work with multiple team members, use sections like service pricing or terms of engagement from different engagement letters or template or work with other colleagues, the software makes it easier for you.

You can reuse sections, share template with your colleague and work with them to improve your engagement letter. Invite them to comment on the changes, track those comment, make desired changes, respond to their comments and keep track of revisions.

Actually it doesn’t get limited to your colleagues. You can even collaborate with your clients as well. Imagine how super slick that would be.

Use of digital tools

The very thing about new generation of engagement letters software, these are online tools. You don’t have to waste paper or worry about missing pages, etc. The engagement letter is delivered to your client in a matter few seconds.

Electronic signature in engagement letters make is very easy to signing the letters. Internal decision makers as well as clients can review the document and sign in a matter of minutes. Gone are the days of physically signing the document, sending it across and receiving counter-signed documents.

Create more professional engagement letters

You can really make your engagement letters stand out from the rest. Let’s see how you can use the tool to create more professional engagement letters.

Ready to use templates

A set of ready to use templates available in the tool are usually designed by professional designers and represents contents of engagement letter based on the real use-cases. Thus these (pre-made) templates are designed for professional look as well as content. Of course, one can always customize/ create own engagement letter and make it look really impressive. For a normal users, such visually appealing templates can not be made in MS Word or Google Docs. This is where online engagement tools score much higher.

Online editors

Most software to create engagement letter offer online editor, making it easier to create professional engagement letters. Some software offer drag-drop interface for the online editor. It makes it even easier to organize place desired content of the engagement letter. It not only offers you to edit text, but also add shapes, images, videos, content table, graphical elements to the letter using online editor.

Of of the reasons online editors are great for users as well as client is, the provider can keep improving and the engagement letters can be made more interactive for bot thus enabling quick, real time feedback mechanism and incorporating those changes.

Use of visuals, interactive pricing, videos

As mentioned above, online editors is not only about text and tables. They should allow users to add x-factor the the engagement letter.

e.g. use of visuals like images, shapes, page repeaters bring your document a greater visual appeal. Use of interactive pricing, electronic signature and videos in the letter make it more engaging (interactive).

Imagine the ability to collect information from the client while s/he signs the document; the whole process can be so quick and integrated to your business process, without having to use additional tools or phone calls or meetings; thereby saving your time.

eSignature

eSignature is the need of today, especially post Covid-19, we have seen a massive surge in the use of electronic signature. Given the fact that documents signed using eSignatures are legally binding in most countries, it is not surprising. You should check what kind of capabilities an electronic signature offers

e.g.

1. Does it offer audit trail which can be used to provide proof in the courts?
2. Is it delivered over a secure connection?
3. How a security of the document is managed by the provider?

As mentioned above, beside getting the document signed electronically, one you can also collect information as well as advance payment from the client.

Make engagement letters consistent

Consistent design

When you craft template and use it in your documents, that brings consistency in the way your company brand is displayed and positioned to your clients. Use of section library, fonts, colors to the document, etc can really allow you to have consistent design in your documents. The best part is, it can be repeated and used quickly to send the next engagement letter without any extra efforts.

On brand experience

You can use company logo, visuals, page repeaters in your engagement letter templates. You can also customize paragraph styling i.e. font family, weight, color, etc; use of table styling which aligns with your company branding guidelines.

Few tools also allow you to set up custom domain, email whitelist in short white labeling the tool to make it appear as if your company’s own engagement letter tool.

Use of these customizable aspects in your document can really elevate your brand experience when clients view your engagement letters. And clients do remember and appreciate those vendors who not only deliver the quality service but also invest in the professional engagement communication approaches, tools.

Online, check changes

With technologically advanced software, engagement letters created online can be accessed instantly. If client request changes, one can quickly update the letter and client can view updated document immediately. All this while, you can ensure these changes are tracked. Few engagement letter software allow you to compare changes in the document. Even if any of your team members deviating too much from the branded templates you can identify who made those changes and when.

While changes are inevitable, this kind of check and balances are useful to arrest erratic changes going unnoticed or untraced. Online tools are effective due to such capabilities – ensure transparency and accountability.

Take care of the engagement process

Prospecting, on-boarding process

Once you identify a prospective client through lead generation process or sales prospecting; you add its information to CRM tool. Adding/ importing contacts from CRM tool to proposal/ engagement letter software is simple. You can integrate CRM tool with engagement letter software to share brochure, quote, proposal to prospective client; gauge its interest.

Create, send engagement letter, get eSigned

You can quickly create a proposal, engagement letter using templates, which normally include electronic signatures. Proposals and engagement letters created using template can be sent to prospective client at a click.

Once client reviews the document, and finds all information s/he is looking for, in a service provider, s/he can formally get into engagement contract by signing the document electronically.

Track client interactions, changes

This is perhaps one of the most fascinating part of online engagement letters software: the ability to understand how clients review/ interact with our documents. Every incremental view of your engagement letter, is a sign of greater interest in your product/ service. You can leverage engagement signals to close the business deal by identifying specific discussion points, setting context to the deal-closure discussion/meeting.

Bottom Line

Engagement letter tools offer an simple way to send professional-looking letters to you help increase the chances of winning more business.

You save time and effort as you do not need to spend time creating editing document every time if you use the template.

However, it is important to understand that you should select a good engagement letter software that helps you create professional looking, impressive engagement letter, that allows you to write terms and conditions of engagement, enable your clients sign the engagement letter.

I hope this article and the comparison above provides some useful recommendations.