Organizations today use a range of tools to improve productivity, efficiency, sales, and revenue, ranging from marketing automation to email and social media scheduling tools. These types of tools are clearly vital when it comes to attracting potential leads, closing clients, and increasing sales and revenue.

But a few months back while I was working on a business proposal I wondered if there is any chance of improvement in the sales process; where I could save time and be more productive with the sales proposal creation and management process. Then it just clicked: sales proposal software.

This post discusses how a sales team can boost proposal collaboration, and grow sales and revenue with proposal software. But perhapsmore importantly how proposal software can improve the lives of salespeople.

Why does your sales team need sales proposal software?

Here are the top 3 and probably the strongest reasons why your sales team should use online proposal software, 

1. To Speed Fast the Proposal Process

Proposal management software can automate and speed up the entire sales process right from developing impressive proposals with the help of templates to obtaining approvals from the key stakeholders or informing them about pending approvals or sending smart notifications whenever the client interacts with the proposal.

2. Better Collaboration with the Team 

With proposal software, everyone can refer to one single copy of the proposal, where anyone from the proposal creation team can add their comment or update the proposal directly. There won’t be any misleading file-sharing or an email trail. You can invite colleagues and even remotely collaborate with them easily.

3. Tracking and Managing Various Proposals in the Different Phases

With proposal software, you will be able to know the real-time status of your proposal like when your client has opened the proposal, how many times s/he has opened it, and which section s/he has spent more time on. Inputs like these will allow you to time your follow-ups in the most precise way.

5 ways a proposal software will your sales team boost proposal collaboration, sales, and ultimately revenue

Real-time monitoring of the entire process

Proposal software allows you to invite your internal team members from sales, pre-sales, marketing, accounting, and legal teams to work together on a single copy of the sales proposal and makes sure everyone stays on the same page.

And with this superpower, you can precisely know their feedback/review comment, contribution to the proposal, and incorporate changes to one single-online version of the proposal and monitor the entire process in real time.

Create proposals faster

Believe it or not but every successful deal requires an effective sales proposal and drafting such proposals every time while pitching your product or service is a total waste of your valuable time.

With proposal software, you get a pre-build structure using which you can create customizable proposals in just a few minutes. These templates can be very helpful in minimizing the time it takes to draft a proposal.

Creating proposals faster will allow your sales team to secure more sales meetings and maximize the percentage of potential clients who receive a proposal. This can boost the likelihood of winning a business.

Store content in a centralized location

The content library is the heart and soul of your proposal creation process. Without one your team lacks quick access to key information that speeds up the stressful operation of sales proposal creation. 

The content library is the central place that everyone on your team can access to find everything they need to build a proposal; right from product or service descriptions to bios, fee tables, proposal sections, images, videos, snippets, or any other pieces of content that don’t really change from each proposal to proposal.

Proposal software offers a content library that lets you store common content pieces such as company descriptions, proposal content, case studies, product/service information, proposal sections, fee table, images, and videos.

Getting access to all the key information at a centralized location will reduce the need for extra meetings.

Use of integrations

A sophisticated proposal software has a variety of integrations that just makes the entire process of proposal creation and management a lot easier. 

For example, you can pull data from your CRM into the proposal software making it easy to fill in all the details in your proposal template. Or for the process of proposal creation, you can integrate it with any task management tool and work with your team collaboratively.

Quick Acceptance with E Signature

With E signature, your prospect can sign the contracts online using mobile, tablets, or similar devices. This helps you get rid of emailing, printing, scanning, shipping, or faxing the proposals to each stakeholder. 

Proposal software allows you to get the contracts signed remotely by several participants and seal the deal faster.

Conclusion

These are just a few of the reasons why you should think about using proposal software for easy collaboration, saving time, and boosting sales and revenue.