Quoting Tool

Why use a quoting tool?

 

There are many reasons to use Business Quoting Software. These include:

–  Preventing duplicate efforts and wasted time from people who have already quoted a project,

–  Shifting the focus from quote request to quote response.

–  Improving customer service by automating the quote/estimate process.

–  Helping with customer retention by providing a way for customers to contact the company directly.

–  Reducing the time spent on the creation of quotes, proposals, and estimates.

–  Ensuring time-stamped quote responses, which are important for time-tracking purposes.

–  Saving money and time by not having to pay for manual labor.

–  Eliminating the need for subcontractors and vendors to send estimates and proposals to all potential customers

Features of a business quoting software

In today’s competitive business world, it is imperative that a company has the ability to generate quotes in a timely manner. An easy-to-use quoting tool offers a variety of features to make creating quotes quick and simple.

• Quotation templates
• Fees library
• Types of fees table option
• Interactive pricing
• Internal/ external Approval
• Electronic signing
• Custom variable

Things to keep in mind while using quotation software In order to get the most from a business quoting software, it is important to consider some of the following key points.

Quotation Templates 

If you are using business proposal quoting software, you will likely want to have access to a wide variety of quotation templates. A proposal template software can help save you time and money by cutting down on the amount of time you spend manually preparing quotes.

Fees Library 

If you are using a business quoting application, the fees library will be essential. The fees library will allow you to easily create estimates and quotes based on the client’s requirements and your industry’s standards.

Types of Fees Tables

If you are using business quoting software, you will likely want to have access to a wide variety of fees tables. There may be different fees tables available to use depending on your particular industry and your client’s requirements.

Interactive Pricing

If you are using business quoting software, you will likely want to have access to a wide variety of interactive pricing tools. Interactive pricing table allows clients to select/ de-select pricing elements, packages, change quantities, check-uncheck optional fees, etc. It enables clients to see pricing options in action.

Internal/External Approval

If you are using business quoting software, you will likely want to be able to assign the quote to an internal or external approval team. You can set rules on how approvals are handled, who approves the quote, what the results are, etc.

Customer Lock

If you are using a business quoting software, you will likely want to be able to assign the quote to a particular customer and also the quotation to get locked once the client views/signs it.

Electronic Signature

If you are using a business quoting software, you will likely want to be able to assign the quote to a particular customer and also the quotation to get signed electronically using e signature.

Custom variables

If you are using a business quoting software, you will likely want to be able to assign the quote to a particular customer and also the quotation to get assigned custom variables so that the quotation can be customized, personalized without making typing mistakes or without leaving stale data due to copy-paste from an old quotation.

Advantages of business quoting software

Business quoting software is a computer program that helps businesses generate quotes for their services. Some features of business quoting software are automated lead tracking, customizable templates, and time-saving features.

A quote can be generated by a company in a few clicks with the use of business quoting software. With this type of business proposal software, there is no need to manually enter data from cumbersome templates or perform repetitive tasks with the click of a mouse.

Businesses can choose from a wide variety of templates available in business quoting software. The templates are divided into categories such as general, renovation, property manager, and property owner. The templates include pricing tables, floor plans, and other pricing data.

Businesses can also customize existing templates in the proposal template software. The customization can be done manually or can be automated. The customizable options include the inclusion or exclusion of features, customization of the design, image, and text. Furthermore, businesses can create a custom template with the help of business quoting software.

Advantages of business quoting software

Automated lead tracking

Businesses can use business quoting software to track the leads and convert the leads into sales. Business quoting software can track leads from many channels including phone, email, and social media. The software can also track the progress of the lead and the conversion rate of the leads.

Time-saving features

Businesses can save considerable amounts of time by using business quoting software. Some of the features that business quoting software can provide are the ability to create a project, add multiple properties, view the latest price changes, create a quote, and manage the quote.

Customizable templates

Businesses of all sizes can use business quoting software to generate quotes. When compared to paper-based quoting software, the price of the software can be less as it is more customizable and less cumbersome than paper-based quoting software. Furthermore, businesses can save considerable amounts of time by using the software as it offers a wide array of templates to choose from.

Avoid typo errors due to manual edits

Businesses can avoid many errors associated with the manual editing of quotes. When compared to paper-based quoting software, business quoting software offers a number of features that can help businesses to avoid typo errors.

Quote Analytics

Businesses can get the analytics of quotes with the help of business quoting software. The software can provide information about the turnaround time of quotes and the number of quotes generated.

Furthermore, businesses can also see the most frequently quoted properties and services, and track the conversion rate of the quotes. They can identify if a quotation has been viewed by a client or not, if yes, how much time they have spent, which quotation has the highest conversion ratio, etc.