When running a photography business, every business owner or independent contractor should always have some business documents readily available. Building a library of document templates is an incredibly worthwhile investment for any photography business owner. Not only will it save you time and hassle, but it will also give your business a more polished and professional look. 

Think about all of the different types of documents you regularly need to create: invoices, estimates, contracts, proposals, etc. Now imagine having a professional-looking template for each one that you could easily customize to fit your specific needs.

So take a deep breath and relax – we’ve got you covered. We have put together a round-up of 2 proposal templates and 2 contracts. With these samples on hand, creating essential business documents will be a breeze. So save yourself some time and hassle.

Proposal Templates

Photography Proposal Template

Every good photographer knows that a well-crafted photography proposal is essential to getting new clients. After all, your proposal is essentially your sales pitch. It’s what you use to convince potential clients that you’re the right person for the job.

A great photography proposal template will make it easy for you to put together a professional and convincing proposal. Look no further!!! Explore this professional photography proposal template, which includes everything that you need to create a stunning proposal for your photography business. Our proposal template for photography is specifically created to stand out from the competition during the busy bidding season and grab the prospective client’s attention.

The template includes customizable sections for your process, fees, and a standard contract. You can share your experience, and highlight your best work in the portfolio.

Videography Proposal Template

If you are in the business of making videos for clients, then you know that the proposal is key. It’s not just a piece of paper with your rates and services; it’s a document that sells your skills and experience. The right proposal template can make all the difference in winning new clients because it helps communicate your ideas clearly and concisely.

Your videography proposal should be professional, yet personal. It should be tailored to each client, yet still have some standard elements that show off your skills. If you’re not sure where to start with putting together a videography proposal, don’t worry – we’ve got you covered. 

Fresh Proposals videography proposal template is designed to show off your business and convince your potential clients why you’re the best at what you do. The template outlines pages for a cover letter, description of the job, project schedule, estimate, and terms and conditions.

Contract Templates

Contracts are important for any business, but they are especially important for photography businesses. This is because photography businesses often involve the sale of services that are unique and one-of-a-kind. Without a contract, it can be difficult to enforce your rights as a business owner and protect yourself from liability.

A contract can help you define the terms of your agreement with your clients, set expectations, and avoid misunderstandings. It can also help you protect your intellectual property rights, ensure that you are paid for your work, and limit your liability in case something goes wrong.

This is exactly the reason why smart photographers always use a formal agreement to shield themselves from liability. There will always be misconceptions regarding payment, timeframes, and other issues if the expectations for you and your clients are not clarified upfront. 

While it is possible to run a photography business without a contract, it is not advisable. And a carefully thought-out contract can put you and your clients at rest, making the whole process more enjoyable for everyone!

A basic photography contract usually includes the following:

• Names and contact information of the client
• Detailed overview of the service provided, in this case, photographs
• Breakdown of fees (including deposit) and payment schedule
• Date, time, and location 
• Information on rights and use that specifies who owns the rights to the photographs you shoot. Will you grant your clients full rights to the photographs, or will you limit them to proofs while keeping the printing rights? 
• Model release information allows you to utilize the images you shoot for advertising or your portfolio
• Signatures of both parties

Although you can develop your own contract for photography, here are 5 samples you can use as a starting point.

Remember: We are not attorneys, and we advise you to have a lawyer examine these agreements before sending them to a prospective client.

Photography Contract Template

This is a standard photography contract template that can be used for any type of photo shoot such as events, corporate, commercial, headshots, senior portraits, family photo sessions, etc. 

The prewritten contract, like all of our templates, will provide a starting point for your modifications. You can remove terms you don’t need, add clauses you want, and modify the current terms.

This template does an excellent job of outlining the entire process to the customer, so there are no surprises and the expectations are clearly put out.

Wedding Videography Contract

This is a customized wedding videography contract template that you’ll want to add to your collection of contracts if you specialize in, or just provide wedding videography along with other sorts of photography.

It addresses the contractual terms and associated legal and financial concerns, including payment, termination, and obligation. So you will still get paid even if the bride or groom changes her/his mind. The template also includes the timeline sections that enable the videographer to describe their services and timeframes at various stages of the wedding planning.

Finally…

These photography templates are easy to use and customizable, so you can make them work for your specific needs. With a little effort, you can have a successful and profitable photography business up and running in no time.