Event Proposal Template

FREE PROPOSAL SAMPLE

Show-off Your High Quality Event Services   

This Event proposal template is ideal to craft your personalized event proposal. You can showcase your impressive event management skills and seal more bigger and better deals with this free proposal template.

We’ve put together all the elements that you’ll need in the template you just have to fill in the blacks and customize it as per you feel right.

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Event Proposal Template Format

 

This Event proposal template will present you as an experienced, skilled professional that is uniquely qualified to run the prospect’s event. It will set you apart from the other event planners and place you as a trusted partner.

 

With this proposal template you have

Striking Cover

You can go one step ahead right from the beginning with this  clean, professional and beautifully designed cover page. It will reflect the best of who you are.  Because we know the cover page of an event  proposal is as important as the proposal itself.

Event Proposal - Cover Page

Introduce Yourself

In this template, you will have a cover letter to showcase you or your event company as the ideal solution. It will have statements to connect your work with their event planning needs. Of course, a quick glimpse of what’s inside.

Event Proposal Template - Introduction

Explain Why You’re the Right Fit

In this section, you can explain what unique qualities and capabilities you have, the awards to prove your worth and explain why you’re the right fit for their event management needs and requirments.

Event Proposal - Why Us

Tell ’em Exactly What Services You’ll Provide

This is where you can mention what you’ll include in your event planning services, a rundown of how the event will turn out. This section has the potential to get your client involved with your planning. Here you can show how’ll make your prospect’s event successful by giving all the necessary details about the deliverables.

Event Proposal - Our Services

What’s Your Unique Approach

In this section you can share methodical approach to make any event successful. How you go about planning it, share minor details of the things you need to perform well before event day, etc. In short, you would like to impress upon your client that you know what makes you successful in the event management industry.

Event Proposal - Our Approach

Rephrase Their Event Requirements

This is where you can rephrase your client’s event requirements and and how you will go about planning it right from early stage of sending invitation to managing registration desk on the event day to managing speakers, various tracks, etc and how you will perform follow up, after event take place. .

Event Proposal - Your Requirements

Similar Clients: Share Case Study

In this section you can flaunt your event planning abilities by incorporating videos and photos of your previous works. It will help you  showcase your skils and the successes in the event planning industry.

Event Proposal - Case Study

Your Investment

You can set your figures using our interactive estimate block. The idea behind this interactive pricing table is to give control in their hands. Your client can customize pricing according to event management services and quantity they need.

Event Management Proposal - Budget

Acceptance and T&C

This section where your contract terms, fine print, and signature live. Please note, we are not legal experts, seek legal expert’s opinions about T&C mentioned in this section before sending a proposal to your clients.

Event Proposal - Contract

Event Proposal 

What is an event proposal?

An event proposal is a document that will help you sell event management services to clients. It’s a summary of what you can do for a client with a breakdown of the problem they are trying to solve and the solution you can provide.

When a company or an individual looks for an event manager that offers certain services such as planning, organizing, and executing live events, they ask potential events management company to write an event management proposal for their business.

Event proposal
Event proposal

What is the purpose of an event proposal?

You can use an event proposal any time when you want to get a new client or if you have an existing client that wants to launch another product and need you to plan a huge event for them. 

Many business owners normally ask for multiple event management proposals from multiple event management firms to decide which one is the best fit for their live event needs. Event management proposal helps business shortlist, decide, and even in some cases award work to a specific firm.

Why should you use a template for your event proposal?

More than having some ready language, the event proposal template helps you set the 

  • Clear structure to your proposal that is easy for your prospect to navigate your understanding of the client’s problem, your proposition, approach, capabilities, timeline, showcase other work and quotation
  • The right tone that makes it easy for your prospect to see that you are already involved with him/her to solve the problem
  • The right visuals which enable the prospect to subconsciously engage you for the next stage.
Event proposal
Event management proposal

What clients usually expect from event planners?

When your prospective client thinks about hiring event managers for their organization, they have many questions and concepts in their minds, so your event management proposal must answer all those questions beforehand. Here’s a list of some of those questions,

  • What do they specialize in?
  • Which services do they offer?
  • What is included/excluded in the fee?
  • How do they choose an event venue?
  • How do they manage event safety?
  • Do they have any official certifications?

Advantages of Proposal Templates

Proposal Templates Software

Make The Best First Impression: Hook Them Up

When your client receives your proposal, they would want to open it right away. Use this free proposal template to get the reactions like, “Wow”, “Cool”, “These guys are impressive” 

Ready to Use Templates : Save Time

Get your  proposal in front of your prospects quickly so that you don’t lose the next business. Pick this ready to use polished proposal template and outrank your competitors. No more struggling with proposal pieces.

Advantages of Proposal Templates - 100% Editable

100% Customizable: Make It Your Thing

These templates are 100% editable and customizable. Pick your free proposal template and customize it to suit your brand. The sections, text, color, images everything can be changed.

Advantages of Proposal Templates - Clear Structure

Clean Structure: Easy Navigation

With clean structure in your proposal, you can make it super easy for your clients to uncover, understand your proposal better. Clear structure helps your clients to set their expectations, right from the beginning.

Advantages of Proposal Templates  - Interactive Quotation / Pricing

Interactive Quotation / Pricing

This proposal template has interactive quotation; meaning if you want, client can change quantity, select/deselect services and s/he can check final total (again configurable) along with applicable taxes & discounts

Advantages of Proposal Templates  - Interactive Quotation / Pricing

Export and Save as PDF

Would you ever need proposals in Microsoft Word format? I doubt. With online editor, tracking for proposal, you are better off with Fresh Proposals software. You can also save proposals as PDF files.

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Send Professionally Designed Proposals. Clients Will Readily Prefer of You

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100 % Customizable Template

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Corporate Photography Proposal Template - Portfolio

Show Your Best Work

Include your portfolio of photoshoots, images as well as videos in your proposal. Let your prospect/ client experience your capabilities, skills better

Corporate Photography Proposal Template - Quote

Interactive Quote

One time fees or recurring / hourly pricing; no worry. Simply include your fees item and let your prospect change quantity or select option things.

Corporate Photography Proposal Template - Online Editor

Drag-n-Drop Content Editor

You have lot more flexibility and superior control how your proposal is going to look like. You can drag-drop desired content using online editor.

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Track Prospect Insights

Know exactly how your prospective client is interactive with your proposals. Use these insights to smartly convert your prospects into customers.

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Online Signature, Acceptance

Be that forward looking vendor who uses cutting edge tools and technologies. You will be sending proposal that your clients can sign online.

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